Privacy Policy
Last updated: July 2026
The Rotary Club of Rotorua is committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains what information we collect, how we use it, how we protect it, and your rights under the Privacy Act 2020.
Information We Collect
We may collect personal information including:
- Your name
- Email address
- Phone number
- Postal address
- Organisation or business name (where applicable)
- Information you provide when making an enquiry, volunteering or applying for funding
- Website usage information, including your IP address, browser type, device information and pages visited
- Information collected through cookies and website analytics
You are not required to provide personal information. However, if you choose not to provide certain information, we may be unable to process your enquiry or funding application.
How We Use Your Information
We collect and use your personal information to:
- Respond to your enquiries and requests
- Process funding applications
- Send newsletters, updates and information about Rotary Club of Rotorua activities, projects and events where you have subscribed or would reasonably expect to receive them
- Improve our website, communications and services
- Analyse website usage and performance
- Meet our legal and regulatory obligations
We will only use your personal information for the purposes for which it was collected or for other purposes permitted under New Zealand law.
Email Communications
If you subscribe to our newsletter, make an enquiry or engage with Rotary Club of Rotorua, we may send you information about our projects, fundraising activities, community initiatives and upcoming events.
You can unsubscribe from marketing emails at any time by clicking the unsubscribe link included in our emails or by contacting us directly.
We do not sell or rent our mailing lists to third parties.
Sharing Your Information
We will not sell your personal information.
We may share your information with trusted service providers who help us operate our website, manage events, process donations, distribute newsletters or provide technical services. These providers are only permitted to use your information for the services they provide to us and must protect your information appropriately.
We may also disclose personal information where required or authorised by law.
How We Protect Your Information
We take reasonable steps to protect personal information against loss, unauthorised access, misuse, disclosure, alteration or destruction.
Personal information is stored using secure cloud-based systems and access is limited to authorised people who require the information to carry out their responsibilities.
While we take reasonable security measures, no internet transmission or electronic storage system can be guaranteed to be completely secure.
How Long We Keep Information
We retain personal information only for as long as it is required for the purpose for which it was collected, or as required by law. When information is no longer needed, we will securely delete or anonymise it.
Cookies and Website Analytics
Our website uses cookies and similar technologies to improve your browsing experience and understand how visitors use our website.
Cookies may be used to:
- Remember your preferences
- Improve website functionality
- Analyse website traffic and visitor behaviour
- Measure the effectiveness of our communications and marketing
We may use trusted third-party services, such as website analytics providers, to help us understand website performance.
Most web browsers allow you to control or disable cookies through your browser settings. Please note that disabling cookies may affect the functionality of some parts of the website.
Third Party Websites
Our website may contain links to other websites. Rotary Club of Rotorua is not responsible for the privacy practices or content of external websites. We encourage you to review the privacy policies of any websites you visit.
Your Rights
Under the Privacy Act 2020, you have the right to:
- Request access to the personal information we hold about you
- Request correction of your personal information if you believe it is inaccurate or incomplete
We will respond to privacy requests within the timeframes required by New Zealand law.
Contact Us
If you have any questions about this Privacy Policy or would like to access or correct your personal information, please contact us.
Rotary Club of Rotorua
Email: info@rotaryrotorua.org.nz
Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our practices, technology or legal obligations. Any updates will be published on this page, together with the date of the latest revision.